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(Prof. JLF King)
me and ask if I am willing to write you a
Letter Of Recommendation
for grad-school / employment / a grant.
(It is a smart idea to remind me of which class(es) of mine you
took, and in what year/semester(s).)
Tell me explicitly
what the LOR is for
by what date it is due.
If I say yes, then you must obtain a large manila envelope,
henceforth known as the
Write your name, large,
on each side of the carrier; this is how documents
will go from you to me, and be returned to you.
(You and I will be inserting and removing documents from the
carrier, and you'll probably use the carrier for LORs from other professors.
It is best to purchase a manila envelope that is
so that you can easily put in/out documents without damaging
NOTE: Sometimes I have old manila envelopes
that can be re-used; ask me, before purchasing one.)
Put all the necessary materials
in the carrier. Do not deliver the carrier to me unless it is
(If you are prepared for just some schools, this is fine. Deliver
the complete materials for those, I will write and send those LORs then
return the carrier to you. When you are ready with other schools, put
their materials in the carrier and deliver it to my office.)
- (After you've contacted me and I've said “ok”)
Put the carrier in the high (plastic)
wallbin (it is labeled LOR),
just to the RIGHT of my office door
Little Hall 402 (4th floor, North-East corner) .
squashATuflDOTedu (Prof. Jonathan King),
at into an
saying that you have delivered the LOR materials. If you don't
receive an acknowledgment from me, then email again.
Easiest for me is to email a LOR —to, say,
an actual email-address.
As of 2010, most schools use
a webform, which often is fine.
But, before giving my name,
please inquire of the school
Does the webform require the user to click on
a terms-of-use clause?
If the answer is “yes”, or if the webform
has poorly-defined questions that I can't skip, then I will decline to use
In that instance, you'll need to give me an actual eddress, or else a
Each envelope that you want me to mail
(or have returned to you, with my signature across the
- …be a self-sealing envelope
with peel-off tabs.
(I have ingested all the glue that I am going to.)
- …have its full destination address, clearly written-or-typed,
and with sufficient postage affixed.
The envelope must have my
complete return address,
clearly written/typed. It is
Prof. Jonathan King
Dept. of Mathematics
University of Florida
358 Little Hall
PO Box 118105
Gainesville, FL 32611-8105 (USA)
- …have, already folded and inside
(and only) the papers that you
would like me to mail along with my LOR for you.
One of these must be your signed waiver.
Should the application not come with such a form then
you can print a waiver,
which you must then sign and date.
Usually the grant has a form that must be included.
all information requested about
(except my dated signature). E.g, you should fill-in
My mailing address is listed above, should they request it.
Dr. Jonathan L.F. King
Associate Professor (Assoc. prof.)
Dept. of Mathematics
- Phone #:
(352) 392-0281 x270
- URL of Recommender:
What the carrier
It will have one self-sealing
for each LOR
that you want me to send.
will contain, already folded,
(and only those materials)
that you want to accompany your LOR, including your signed waiver.
For some of the other materials,
email me a
with the relevant information.
Then print out a copy of your own message, and include
it in the carrier. If you put in a URL, then isolate it by blank
lines and give the
(including the http://)
so that I can click-open it from your email.
Dear Prof. King
The grant (grad-school admission, job, prize)
description is at
(but with the actual URL(s). Put it/them on separate line(s),
sandwiched by blank lines above and below.)
The grant that I am applying for is #3,
for good swimmers
. The LOR is due by
The destination address is on the self-sealing, stamped,
envelope that I have provided. Naturally, I will
let you know whether I won the grant.
Ima Mensch 06November2010
The carrier should NOT have
the original of important documents.
E.g, do not give me your birth certificate!
If you think that I need your school transcript
(I usually don't need it)
then give me a photocopy; I neither need nor
must also contain:
- A cover letter (CL) with your email address. For each school
(grant) that you apply to, your CL should have the
date when it is due,
whether they want my LOR by mail or by email;
or do you need it from me in a signed envelope?
- Include a copy of the scholarship
(grant, academic program, job)
description. You can give me a URL if you
previously provided me it by email.
(You should have already emailed me your Cover
Letter, and I should have vetted it, telling you if you have
included all the necessary information.)
If no official grant-description is available, then you should write-up a
brief cogent description.
- Who is eligible to apply? Only women? Only
Children of insurance agents? (actually happened)
Only graduate students?
- Some idea of what criteria I am to judge you by:
Mathematical skill, general academic skill, character, honesty, your
potential as a teacher?
- Optional: If you wrote an essay for your application
and want to give me a copy; great —a rough draft is fine.
When I have written your LOR, I will email you.
haven't heard from me, please email me reminding me about
I will put
containing your documents,
into the wall-bin marked
"LOR", which is wall-attached to the right of my
402 Little Hall.
Verify that your LOR was received. (Yes, really. Do
this. For some reason, LORs are often mis-filed at the
And tell me whether you got the grant!
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